Frequently Asked Questions

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    Assessments of Reading, Writing and Mathematics, Primary and Junior Divisions

    Primary and Junior Divisions: Access and Set-Up

    The user guides on EQAO’s website will help you navigate the e-assessment system. Once you have received your credentials, you will be ready to log in to your account. Please refer to the user guide to help you manage classes, teacher and student accounts, and upcoming administration sessions.

    Setting Up and Managing the E-Assessment System—For

    EQAO has also developed self-paced online learning modules and hosts regular live webinars to help educators navigate the agency’s e-assessment system.

    Teachers:

    You should have received an e-mail invitation from your school administrator (from the administrator’s direct e-mail address). Please check your junk folder if you don’t see the e-mail in your inbox. This e-mail contains directions on how to sign up for an account, as well as a unique invitation code.

    Creating Your Account 

    School Administrators:

     You should have received an e-mail invitation from the e-assessment system. To start the assessment process, refer to the e-mail invitation from the e-assessment system ([email protected]). Please check your junk folder if you don’t see the e-mail in your inbox. This e-mail will contain directions on how to create your account as well as an invitation code. Follow the directions to create your account.

    Creating Your Account 

    The user guides on EQAO’s website will help you navigate the technical requirements for using the e-assessment system. The requirements include the technical readiness process and setting up your network and devices.

    Please refer to the section “IT Professionals for Publicly Funded Schools,” which is available online.

    Primary and Junior Divisions: Preparing for the Assessment Administration

    EQAO has developed user guides for teachers, school administrators and principals, and board information technology (IT) professionals. There are user guides for each assessment.

    The frameworks for the Assessments of Reading, Writing and Mathematics, Primary and Junior Divisions, also provide a detailed description of the assessment process and design.

    On direction from the Ministry of Education, the assessments are being made available to students who are learning in person. If students who are learning remotely wish to participate in the assessments, the board may plan for students to participate in person.

    The use of personal student devices must align with school and school board policies as well as with the technical requirements for the e-assessment system. Please refer to the section

     Device requirements and instructions for installing the lockdown browser”  in the user guide for more details.

    The e-assessment system allows a student grouping or class to be assigned to one teacher at a time. Teachers may add an additional invigilator to assist with the assessment session as long as that teacher has been invited by the school administrator to create an account in the e-assessment system. Other teachers can be added as guest invigilators for a class. Additionally, the principal can reassign a student class to a different teacher.

    Please refer to the section “Viewing or Editing Teacher Accounts—For School Administrators”  in the user guide.

    If you need to delete or add students after the initial upload, this can be done directly from your page in the administrator’s account, or from the classes or groupings page in the teacher’s account.

    Please refer to the section “Viewing or Editing Teacher Accounts—For School Administrators” in the user guide.  

    Yes, the sample tests for the Assessments of Reading, Writing and Mathematics are available on EQAO’s website:

    Based on stakeholder feedback, EQAO is making it possible for primary- and junior-division students to use paper and pencil to complete open-response language questions on the assessments.

    You can find additional details on the process under the section “Scanning Process: For Open-Response Language Questions Only”  in the user guide.

    Yes. The letter can be found in the user guide under the section “Letters.”

    Primary and Junior Divisions: During the Assessment Administration

    The language component of the assessment is divided into four sessions requiring a total of approximately two hours. Each session is designed to be completed in 15 to 35 minutes. The mathematics component of the assessment contains four stages requiring a total of approximately two hours. Each stage is designed to be completed in approximately 30 minutes. If students require additional time to complete a session or a stage, extra time with supervision is allowed.

    You can find additional details in the framework of each assessment:

    The onboarding module (not including the sample test) should take 15 to 20 minutes for students to explore. The sample test in the onboarding module contains two language sessions and two mathematics stages, or half the actual assessment. Teachers can choose how much of the sample test students will complete according to what is best for the students.

    You can find additional information in the user guide under “Duration of Assessment Sessions.”  

    Teachers should not submit the assessment until all students have completed all four language sessions and all four mathematics stages, and until all the paper response sheets have been scanned, inspected and uploaded. Before clicking Submit Results, the teacher must check the submission status for all sessions and stages for each student in the class or grouping. If the status on the invigilation page shows “Submitted” for all sessions and stages, the submission has been made, and the student will no longer have access to the assessment; the teacher should click Submit Results. However, if students have not completed one or more sessions or stages, the teachers should not click Submit Results.

    No. Teachers should not submit the assessment until all students have completed all four language sessions and all four mathematics stages, and until all the paper response sheets have been scanned, inspected and uploaded.

    Yes. If students access the onboarding session through the e-assessment system, teachers need to submit results for the practice/sample test before students can access the actual assessment.

    Teachers must not submit the results for the assessment until all students have submitted their work for all sessions or stages; however, teachers can unlock the next session or stage for students who are ready to begin it. Please refer to the section “Invigilating Assessment Sessions”  in the user guide for more details.

    In the case of an absence, teachers can wait until the student returns to school to start or complete the assessment, as long as the student returns within the assessment administration window. Additionally, teachers can wait until the absent student has submitted all assessment sessions and stages before submitting the assessments for all students.

    Yes. The system continually saves students’ work every 30 to 60 seconds as they progress through each session or stage. If there is an unplanned interruption, the students’ work will be saved.

    The teacher can lock the assessment for the student and then unlock it when the student is ready to continue the assessment. All breaks during a session or stage should be supervised.

    Yes. Once you have started the assessment session, you will have access to various features for invigilating your students. One of these features allows you to pause or resume the assessment for the entire class or grouping at any point during the session. This will allow the students to return to the assessment later. Students must be supervised during a break in the middle of a session or stage.

    Click Pause Session at the top of the page to pause the session for the entire class or grouping. To resume the session, click Resume Session. You may also lock and unlock individual students’ sessions.

    Primary and Junior Divisions: Technical Issues and Support

    When experiencing technical issues, please contact our technical support team:

    E-mail: [email protected]    

    Phone Number: 1-888-444-4017

    For any non-technical question related to EQAO’s online assessments, please contact the EQAO Information Centre:

    E-mail: [email protected]

    Phone Number: 1-888-327-7377 (Ontario only)

    Phone Number: 416-916-0708 (Outside Ontario)

    Primary and Junior Divisions: Reporting

    Student results will be available in the fall of 2022. An Individual Student Report will be generated for each student, and provincial, school board and school results will be available on EQAO’s public website.

    Primary and Junior Divisions: Accommodations

    For a list of some of the accommodations and tools available to students when taking the Assessments of Reading, Writing and Mathematics, refer to the section “Permitted Accommodations.”

    Yes, the Assessments of Reading, Writing and Mathematics, Primary and Junior Divisions, have an embedded text-to-speech tool available to all students.

    While text-to-speech is available to all students in the e-assessment platform, to read all parts of the assessment to students, speech-to-text is not embedded in the online assessment system. Based on stakeholder feedback, introducing unfamiliar voice-recognition software would likely have an unfavourable effect and lead to more difficulty and frustration on the part of the students. We want students to be able to use the speech-to-text tool that they use regularly on the assessment.

     

    EQAO allows students with Individual Education Plans (IEPs) to continue using assistive technology, including speech-to-text software, on all its assessments. This way, students can use the technology that they are familiar with and that they use on a regular basis in their classroom. The technology can be set up by the school and school board in support of the student.

    Alternative formats of the assessment are available to accommodate students with special education needs.

     

    Please contact EQAO at [email protected] to request alternative formats and their specific instructions. Please note that five to seven business days’ notice is required for delivery of a Braille version to schools, and that a minimum of 72 hours’ notice is required for delivery of all other alternative versions of the assessments.

    Since EQAO’s assessments are now online, printable versions are reserved for students with special education needs who have an Individual Education Plan (IEP) or a special circumstance because they are unable to complete the assessment solely online. These versions will match what the particular students would receive online. Those requesting the printable versions must ensure that the “Student Information” page for the students in the e-assessment system specifies the IEP. Schools are responsible for inputting the student’s answers from the printable version into the e-assessment platform.

    Please note that the answers to open-response items must be scanned into the e-assessment system as per the scanning process, which is described in the user guide. Regular-print versions can be scanned or transcribed into the e-assessment system; however, all large-print versions must be transcribed and not scanned.

    Please contact EQAO at [email protected] to request alternative formats of the assessment and their specific instructions. Please note that a minimum of 72 hours’ notice is required for delivery of alternative versions of the assessments (with the exception of Braille, which requires five to seven business days’ notice).

    Please contact our technical support team:

    E-mail: [email protected]   

    Phone Number: 1-888-444-4017

    Grade 9 Assessment of Mathematics

    Grade 9: Access and Set-Up

    The user guides on EQAO’s website will help you navigate the e-assessment system. Once you have received your credentials, you are ready to log in to your account. Please refer to the user guide to help you manage classes, teacher and student accounts, and upcoming administration sessions. EQAO has also developed self-paced online learning modules and hosts regular live webinars to help educators navigate the agency’s e-assessment system.

    Teachers:

    You should have received an e-mail invitation from your school administrator (which will display your school administrator’s address). Please check your junk folder if you don’t see the e-mail in your inbox. This e-mail contains directions on how to sign up for an account, as well as a unique invitation code.

    How Do I Get Started?

    Principals:

    To start the assessment process, refer to the e-mail invitation from the e-assessment system ([email protected]). Please check your junk folder if you don’t see the e-mail in your inbox. This e-mail will contain directions on how to create your account as well as an invitation code. Follow the directions to create your account.

    How Do I Get Started?

    Teachers:

    You should have received an e-mail invitation from your school administrator (which will display your school administrator’s address). Please check your junk folder if you don’t see the e-mail in your inbox. This e-mail contains directions on how to sign up for an account, as well as a unique invitation code.

    How Do I Get Started?

    Principals:

    To start the assessment process, refer to the e-mail invitation from the e-assessment system ([email protected]). Please check your junk folder if you don’t see the e-mail in your inbox. This e-mail will contain directions on how to create your account as well as an invitation code. Follow the directions to create your account. You will then need to add teachers and invigilators. To do so, click “New Account” under the “Teachers/Invigilators” tab. An input form will appear where you can manually add a teacher’s information. After the information has been entered and the account creation confirmed, you will be able to see the teacher in your list. Teachers will then receive an e-mail invitation.

    How Do I Get Started?

    Grade 9: Preparing for the Assessment Administration

    EQAO has developed user guides for teachers, school administrators and principals, and board information technology (IT) professionals. These user guides are divided by assessment. The Grade 9 math assessment framework also provides a detailed description of the assessment’s design.

    On direction of the Ministry of Education, the assessment is being made available to students who are learning in person. Should students who are learning remotely wish to participate in the test, the board may plan for their participation in person. Schools should focus on ensuring that cohorts are maintained and that all necessary health and safety measures continue to be used.

    The use of personal student devices must align with school and school board policies. All devices must be configured to run the assessment, with the appropriate lockdown browser software installed and with access to the appropriate configuration and policy files.

    Device requirements and instructions for installing the lockdown browser

    The e-assessment system allows a student grouping or class to be assigned to one teacher at a time. If needed, a principal can reassign a student grouping to a different teacher. This can be done after the onboarding module, or after Session A or Session B.

    Please refer to the section “Can two different teachers invigilate the assessment for a class/grouping?” of the user guide.

    Yes. The principal can cancel the scheduled session and reschedule it. Once the test session begins, however, only the teacher or invigilator can edit the test session from within their “Test Session” view. Teachers can edit the time of their session by clicking “Edit Session” on their dashboard.

    For this year, EQAO is reporting only on students who complete the assessment, so there is no need to remove students who are not writing.

    If you need to delete or add students after the initial upload, this can be done directly from your page in the administrator’s account, or the classes or groupings page in the teacher’s account.

    Please refer to How do I get started? 

    Grade 9: During the Assessment Administration

    While the sessions are designed to be completed in 60 minutes, if students require additional time to complete a session, extra time with supervision is allowed.

    The onboarding module (not including the sample test) should take 15 to 20 minutes for students to explore. The sample test in the onboarding module is equal to one session, or half the actual assessment. Teachers can choose how much of the sample test students complete according to what is best for the students.

    Teachers should not submit the assessment until all students have submitted their work for both sessions. Before clicking “Submit Results,” the teacher must check the submission status for Session A and Session B for each student in the class or grouping. If the status on the invigilation page shows “Submitted” for both sessions, the submission has been made, and the student will no longer have access to the assessment. However, if students have not completed one of Session A or B, or both, the teachers should not click “Submit Results.”

    No. Only once all students have completed both assessment sessions (Session A and Session B), including the questionnaire, can the assessment be submitted.

    Teachers must not submit the results for the assessment until all students have submitted their work for both sessions; however, teachers can unlock Session B for students who are ready to begin it.

    If the case of an absence, teachers can wait until the student returns to school to start or complete the assessment, as long as the student returns within the assessment administration window. Additionally, teachers can wait until the absent student has submitted both assessment sessions before submitting the assessment for all students. Schools may also choose to move absent students to a new grouping so that the results for students who have already completed both sessions can be submitted.

    Yes. The system continually saves student’s work every 30 to 60 seconds as they progress through the session. If there is an unplanned interruption, the work will be saved.

    The teacher can lock the assessment for the student and unlock it when the student is ready to continue the assessment.

    Once you have started the assessment session, you will have access to various features for invigilating your students. One of these features allows you to pause or resume the assessment for the entire class or grouping at any point during the session. This will allow the students to return to the assessment later.

    Click “Pause Session” at the top of the page to pause the session for the entire class or grouping. To resume the session, click “Resume Session.” You may also lock and unlock individual students’ sessions.

    Yes. If students access the onboarding session through the e-assessment system, teachers need to submit results for the practice test before they can access the actual assessment.

    Grade 9: Technical Issues and Support

    When experiencing technical issues, please contact our technical support team:
    E-mail: [email protected]  
    Phone Number: 1-888-444-4017

    For any non-technical question related to EQAO’s online assessments, please contact the EQAO Information Centre:
    E-mail: [email protected]
    Phone Number: 1-888-327-7377 (Ontario only)
    Phone Number: 416-916-0708 (Outside Ontario)

    Grade 9: Reporting

    Teachers will have access to reports shortly after the results have been submitted. Principals are required to validate student information before the reports are made accessible.

    Grade 9: Accommodations

    For a list of some of the accommodations and tools available to students when taking the Grade 9 Assessment of Mathematics, refer to the section “What accommodations and special provisions are suggested for students?”.

    Yes, the Grade 9 Assessment of Mathematics has an embedded text-to-speech tool available to all students.

    Introducing unfamiliar voice-recognition software would likely have an unfavourable effect and lead to more difficulty and frustration on the part of the student. We want students to be able to use the speech-to-text tool that they use regularly on the assessment.

    EQAO allows students with Individual Education Plans (IEPs) to continue using assistive technology, including speech-to-text software, on all its assessments. This way, students can use the technology that they are familiar with and that they use on a regular basis in their classroom. The technology can be set up by the school and school board in support of the student.

    The teacher can lock the test for the student and unlock the test once the student is in a new location.

    Alternative formats of the assessment are available to accommodate students with special education needs.

    Please contact EQAO at [email protected] to request alternative formats and their specific instructions. Please note that five to seven business days’ notice is required for delivery of a Braille version to schools, and that a minimum of 72 hours’ notice is required for delivery of all other alternative versions of the assessments.

    Since EQAO’s assessments are now online, printable versions are reserved for students with special education needs who have an Individual Education Plan (IEP) or a special circumstance under which they are unable to complete the assessment solely online. These versions will match what the particular students would receive online. Those requesting the printable versions must ensure that the “Student Information” page for the students in the e-assessment system specifies the IEP. Schools are responsible for inputting the student’s answers from the printable version into the e-assessment platform.

    Please contact EQAO at [email protected] to request alternative formats of the assessment and their specific instructions. Please note that a minimum of 72 hours’ notice is required for delivery of alternative versions of the assessments (with the exception of Braille, which requires five to seven business days’ notice).

    Please contact our technical support team:
    E-mail: [email protected]  
    Phone Number: 1-888-444-4017

    OSSLT

    OSSLT: General Questions

    Students in Grades 10 and 11, and non-graduating Grade 12 students, can participate in the test and, if successful, have it counted on their transcript. As the literacy graduation requirement for all students graduating during the 2021–2022 school year has been waived, graduating students do not need to take the OSSLT.

    The OSSLT is being made available to students who are learning in-person. Should a student who is learning remotely wish to participate in the OSSLT, the board may plan for the student to participate in person. Schools should focus on ensuring that cohorts are maintained and that all necessary public health directives and school-board health and safety measures continue to be implemented.

    Board IT staff will continue to use EQAO’s Student Data Collection System (SDC) to have student data uploaded to the e-assessment system. This data will be used by EQAO to send invitation e-mails to administrators and IT staff at participating schools and boards. Administrators will use these invitation e-mails to create their accounts in the online e-assessment system and validate student data. Administrators will then use the e-assessment system to invite the teachers who will administer the OSSLT to create their accounts. Teachers will provide a login code to students, along with their OEN, that will allow them to access the OSSLT.

    School administrators can create new sessions, edit or cancel sessions and view details about each session, including the invigilator assigned (the teacher in most cases), the number of students, the time (if the session has been scheduled) and the status of the session.

    Administrators and IT staff will find a Technical Readiness Checklist when they log into their accounts. The checklist will guide them through what they need to do to ensure that their school is ready to administer the online OSSLT. Schools and boards will not be able to deliver the OSSLT until their Technical Readiness Checklists are complete.

    EQAO staff will provide a live webcast series with details and guidance for navigating the new online assessment platform and for administering the OSSLT. 

    Webcast registration for: 

    The online OSSLT will be administered between October 13 and December 1, 2021, and between March 23 and May 18, 2022. The test does not need to be administered to all students at the same time. It can be administered to small groups of students at different times and on different days. Schools have flexibility in determining when students complete the OSSLT within the administration window. The OSSLT can be administered by teachers in class to students using a variety of school devices that use Windows and/or Mac operating systems, including Macs, Chromebooks, desktops, laptops, iPads and Android tablets. The assessment consists of two sessions. Both sessions (Session A and Session B) can be completed one after the other, either back-to-back with a break in between, or on two different dates and times.

    On the top right of the page is an infographic of the assessment structure and content. Introductory Session. Session A, Reading, 19 questions, 60 minutes. Session B, Reading and Writing, 13 questions, Writing, 1 question. Series of paragraphs supporting an opinion, 60 minutes. Questionnaire session. The OSSLT is a computer-based assessment that comprises two sessions (Session A and Session B) containing a total of 33 questions: 31 multiple-select questions (e.g., multiple-choice, drag and drop, drop-down menu, checklist, text selection) and two constructed open-response questions. Each session is designed to be completed in 60 minutes, and students will complete each session in one sitting. Additional time can be provided for any students who require it. The sessions can be completed one after the other, either back to back with a break in between, or on two different dates and times. At the end of the two assessment sessions, students will be presented with a questionnaire that asks them about their experiences, attitudes and perceptions with respect to literacy. The two sessions are presented to students in six groupings of the following types of questions:
    • Real-Life Narrative (RLN): a reading selection and seven multiple-select reading questions.
    • Information Paragraph (IP): a reading selection and six multiple-select reading questions.
    • News Report (NR): a reading selection, one written response and five multiple-select reading questions.
    • Dialogue (DI): a reading selection and five multiple-select reading questions.
    • Writing Multiple-Select (WMS): eight multiple-select writing questions.
    • Opinion Essay (OP): one written response composed of a series of paragraphs supporting an opinion.
    Additional information on the test design can be found in the Framework.

    All students will have access to a Practice Test to familiarize themselves with the overall appearance and features of the online OSSLT. Support materials are available for all students once they log in to the online OSSLT. A set of accessibility tools, located in the student toolbar, is available for every student taking the OSSLT and includes the following tools:

    • A help menu
    • A text-to-speech function that reads the text on the screen out loud
    • Zoom in and zoom out capabilities
    • A line reader that helps students focus on one line of text at a time
    • A high-contrast view
    • Annotation tools (highlighter, line, eraser) and rough notes

    All students will also have access to virtual breathing exercises, reminders of test-taking strategies and a minds-on activity to help them as they launch into the modernized OSSLT. School administrators and teachers can create a plan for any students who require the following:

    • Additional time
    • A quiet, individual and/or small group setting
    • Preferential seating
    • Prompts (for students who are off task)

    Accommodations for each student with special education needs must be consistent with assessment accommodations on the student’s Individual Education Plan (IEP) and can include, but are not limited to, the following:

    • Extended periodic supervised breaks
    • Sign language or an oral interpreter
    • A Unified English Braille version of the test with or without the audio version
    • Additional assistive technology
    • Verbatim scribing of answers

    The e-assessment system has a built-in text-to-speech function. The following is a list of third-party software that are also supported by the e-assessment platform:

    • Read&Write for Google Chrome
    • Dragon NaturallySpeaking
    • Kurzweil 3000
    • NVDA Screen Reader

    Provisions for English-language learners can include the following:

    • Extended periodic supervised breaks

    The following alternative formats of the test have been created for students with special education needs, including students with a visual impairment:

    • A Unified English Braille version of the test (contracted or uncontracted)
    • MP3s with audio descriptions
    • An alternative version of the test in the e-assessment system with audio descriptions

    Please contact EQAO to order these alternative formats of the test.

    Results will be released after the open-response questions have been scored. An Individual Student Report will be generated for students after the scoring of the test.

    The OSSLT Practice Test is available on the EQAO website. EQAO will be hosting a series of live webcasts for teachers, administrators, literacy leads and board IT staff to register.

    The EQAO Outreach team will also offer additional support to boards and schools. Please contact EQAO for additional information.

    OSSLT: Access and Set-Up

    The user guides on EQAO’s website will help you navigate the e-assessment system. Once you have received your credentials, you are ready to log in to your account. Please refer to the user guide to help you manage classes, teacher and student accounts, and upcoming administration sessions.

    EQAO has also developed self-paced online learning modules and hosts regular live webinars to help educators navigate the agency’s e-assessment system.

    Teachers: You should have received an e-mail invitation from your school administrator (which will display your school administrator’s address). Please check your junk folder if you don’t see the e-mail in your inbox. This e-mail contains directions on how to sign up for an account, as well as a unique invitation code. 

    How do I Get Started?
     

    Principals: To start the assessment process, refer to the e-mail invitation from the e-assessment system ([email protected]). Please check your junk folder if you don’t see the e-mail in your inbox. This e-mail will contain directions on how to create your account as well as an invitation code. Follow the directions to create your account. 

    How do I Get Started?

    Teachers: You should have received an e-mail invitation from your school administrator (which will display your school administrator’s address). Please check your junk folder if you don’t see the e-mail in your inbox. This e-mail contains directions on how to sign up for an account, as well as a unique invitation code.

    How Do I Get Started?

    Principals: To start the assessment process, refer to the e-mail invitation from the e-assessment system ([email protected]). Please check your junk folder if you don’t see the e-mail in your inbox. This e-mail will contain directions on how to create your account as well as an invitation code. Follow the directions to create your account. You will then need to add teachers and invigilators. To do so, click “New Account” under the “Teachers/Invigilators” tab. An input form will appear where you can manually add a teacher’s information. After the information has been entered and the account creation confirmed, you will be able to see the teacher in your list. Teachers will then receive an e-mail invitation. 

    How Do I Get Started?

    OSSLT: Preparing for the Assessment Administration

    EQAO has developed user guides for teachers, school administrators and principals, and board information technology (IT) professionals. These user guides are divided by assessment.

    The OSSLT framework also provides a detailed description of the assessment’s design.

    On direction of the Ministry of Education, the assessment is being made available to students who are learning in person. Should students who are learning remotely wish to participate in the test, the board may plan for their participation in person. Schools should focus on ensuring that cohorts are maintained and that all necessary health and safety measures continue to be used.

    The use of personal student devices must align with school and school board policies. All devices must be configured to run the assessment, with the appropriate lockdown browser software installed and with access to the appropriate configuration and policy files.

    Device requirements and instructions for installing the lockdown browser

    The e-assessment system allows a student grouping or class to be assigned to one teacher at a time. If needed, a principal can reassign a student grouping to a different teacher. This can be done after the onboarding module, or after Session A or Session B.

    Please refer to the section “Can two different teachers invigilate the assessment for a class/grouping?” or the user guide.

    Yes. The principal can cancel the scheduled session and reschedule it. Once the test session begins, however, only the teacher or invigilator can edit the test session from within their “Test Session” view. Teachers can edit the time of their session by clicking “Edit Session” on their dashboard.

    For this year, EQAO is reporting only on students who complete the assessment, so there is no need to remove students who are not writing.

    If you need to delete or add students after the initial upload, this can be done directly from your page in the administrator’s account, or the classes or groupings page in the teacher’s account.

    Please refer to How do I get started? 

    OSSLT: During the Assessment Administration

    While the sessions are designed to be completed in 60 minutes, if students require additional time to complete a session, extra time with supervision is allowed.

    The onboarding module (not including the practice test) should take 15 to 20 minutes for students to explore. The practice test in the onboarding module is the same length as the actual OSSLT, and teachers can choose how much of the practice test students complete according to what is best for the students.

    Teachers should not submit the assessment until all students have submitted their work for both sessions. Before clicking “Submit Results,” the teacher must check the submission status for Session A and Session B for each student in the class or grouping. If the status on the invigilation page shows “Submitted” for both sessions, the submission has been made, and the student will no longer have access to the assessment. However, if students have not completed one of Session A or B, or both, the teachers should not click “Submit Results.”

    No. Only once all students have completed both assessment sessions (Session A and Session B), including the questionnaire, can the assessment be submitted.

    Teachers must not submit the results for the assessment until all students have submitted their work for both sessions; however, teachers can unlock Session B for students who are ready to begin it.

    If the case of an absence, teachers can wait until the student returns to school to start or complete the assessment, as long as the student returns within the assessment administration window. Additionally, teachers can wait until the absent student has submitted both assessment sessions before submitting the assessment for all students. Schools may also choose to move absent students to a new grouping so that the results for students who have already completed both sessions can be submitted.

    Yes. The system continually saves student’s work every 30 to 60 seconds as they progress through the session. If there is an unplanned interruption, the work will be saved.

    The teacher can lock the assessment for the student and unlock it when the student is ready to continue the assessment.

    Once you have started the assessment session, you will have access to various features for invigilating your students. One of these features allows you to pause or resume the assessment for the entire class or grouping at any point during the session. This will allow the students to return to the assessment later.

    Click “Pause Session” at the top of the page to pause the session for the entire class or grouping. To resume the session, click “Resume Session.” You may also lock and unlock individual students’ sessions.

    Yes. If students access the onboarding session through the e-assessment system, teachers need to submit results for the practice test before they can access the actual assessment.

    OSSLT: Technical Issues and Support

    When experiencing technical issues, please contact our technical support team:
    E-mail: [email protected]  
    Phone Number: 1-888-444-4017

    For any non-technical question related to EQAO’s online assessments, please contact the EQAO Information Centre:
    E-mail: [email protected]
    Phone Number: 1-888-327-7377 (Ontario only)
    Phone Number: 416-916-0708 (Outside Ontario)

    OSSLT: Scoring and Reporting

    EQAO will not account for any virtual learners when determining results. For the OSSLT, we will include only virtual learners who wrote the assessment in person, and we will use the same approach for all assessments. 

    Results will be released after the open-response questions have been scored. An Individual Student Report will be generated for each student after the scoring of the assessment.

    OSSLT: Accommodations

    For a list of some of the accommodations and tools available to students when taking the OSSLT, refer to the section “What can students have access to during the test?”.

    Yes, the OSSLT has an embedded text-to-speech tool available to all students.

    Introducing unfamiliar voice-recognition software would likely have an unfavourable effect and lead to more difficulty and frustration on the part of the student. We want students to be able to use the speech-to-text tool that they use regularly on the assessment.

    EQAO allows students with Individual Education Plans (IEPs) to continue using assistive technology, including speech-to-text software, on all its assessments. This way, students can use the technology that they are familiar with and that they use on a regular basis in their classroom. The technology can be set up by the school and school board in support of the student.

    The teacher can lock the test for the student and unlock the test once the student is in a new location.

    Alternative formats of the assessment are available to accommodate students with special education needs.

    Please contact EQAO at [email protected] to request alternative formats and their specific instructions. Please note that five to seven business days’ notice is required for delivery of a Braille version to schools, and that a minimum of 72 hours’ notice is required for delivery of all other alternative versions of the assessments.

    Since EQAO’s assessments are now online, printable versions are reserved for students with special education needs who have an Individual Education Plan (IEP) or a special circumstance under which they are unable to complete the assessment solely online. These versions will match what the particular students would receive online. Those requesting the printable versions must ensure that the “Student Information” page for the students in the e-assessment system specifies the IEP. Schools are responsible for inputting the student’s answers from the printable version into the e-assessment platform.

    Please contact EQAO at [email protected] to request alternative formats of the assessment and their specific instructions. Please note that a minimum of 72 hours’ notice is required for delivery of alternative versions of the assessments (with the exception of Braille, which requires five to seven business days’ notice).

    Please contact our technical support team:
    E-mail: [email protected]  
    Phone Number: 1-888-444-4017

    Scoring Activities

    The following are the commonly used terms:

    • Scoring Window: a specific period (with predefined start and end dates) during which the e-assessment scoring system is available for training and scoring.
    • Item: a question or task that appears on an assessment or test.
    • Response: a written or typed answer by a student to an item on an assessment or test.
    • Training Module: material for the training session, which includes an introductory video, the scoring guide, training responses, a practice test and a qualifying test (see below).
      • Practice Test: a test scorers complete as part of the training module, used to prepare scorers for the qualifying test.
      • Qualifying Test: the test used to assess a scorer’s ability to score student responses accurately.
    • Batch: a predefined number of student responses to a test question. (Each batch is expected to take an average of one hour to score.)
      • Rolling Batch: a set number of scored batches used to calculate the scorer’s average validity on those batches. (This average is used to compare against the minimum validity threshold.)
    • Expert Scorer: an experienced scorer with high validity.
    • Validity: the measure of a scorer’s accuracy assessed by examining the agreement between the scores assigned by the scorer and those assigned by expert scorers. The following indices are computed: percentage of exact agreement, percentage of exact-plus-adjacent agreement, percentage of adjacent-low agreement and percentage of adjacent-high agreement.
    • Adjacent means that there is a difference of one score between the score assigned to a certain response by the scorer and that assigned by the expert scorers.
      • Adjacent-low means that the score assigned to a certain response by a scorer is one point below the score assigned by the expert scorers.
      • Adjacent-high means that the score assigned to a certain response by a scorer is one point above the score given by the expert scorers.
    • Non-adjacent means that the difference between the score assigned to a certain response by a scorer and that assigned by the expert scorers is greater than one score point.
    • Exact agreement means that the score assigned to a certain response by the scorer and the expert scorers is the same.
      • Cumulative Exact Validity Percentage: the total percentage of validity responses scored that match the score preassigned.
      • Cumulative Exact + Adjacent Validity Percentage: the percentage of validity responses scored that are either a match with the score given by the expert scorers or are one score code different (higher or lower).
    • Validity Response: a response that matches the anchors in the corresponding scoring guide as confirmed by the Range Finding Committee.
    • Average Rolling Validity: the average validity achieved on a rolling batch. Average rolling validity is calculated and made available only when the pre-determined number of validity items are scored. (This average is used for comparison against the minimum validity threshold, which is required for scorers to be able to score).
    • Minimum Validity Threshold: the minimum average rolling validity required to continue to score without having to be retrained.
    • Cumulative validity incentive threshold: the minimum cumulative exact and cumulative exact + adjacent validity percentage required to receive incentive pay.

    Training and scoring will be self-directed through the e-assessment scoring system, which will be available 24 hours a day, seven days a week, except statutory holidays, during the scoring window. This means that, if they meet the technical requirements and qualifications, scorers can participate on their own time and from any location. All the resources required for training and scoring will be available in the e-assessment scoring system.

    Once scorers have completed their training and have passed the qualifying test on the e-assessment scoring system, they will be able to select batches, which they will have 24 hours to complete. A batch takes one hour on average to score.

    Scorers are not to select any batches unless they are able to score them in the 24-hour period. If a scorer completes the selected batches before the 24-hour period expires, the scorer can select one or more additional batches, for which a new 24 hours is allotted for completion.

    Online scoring is self-directed. Scorers do not need to score daily as long as they score a minimum of 10 batches per week during the entire scoring window and meet the minimum validity threshold. These requirements are outlined in the Confidentiality, Non-Disclosure and Employment Agreement for an EQAO Scorer (Online) or Committee Member (Online).

    If a scorer falls below the minimum validity threshold, the scorer will have the opportunity to retrain and pass another qualifying test. If successful, the scorer will be able to continue scoring. Otherwise, the scorer will be withdrawn from their current scoring assignment.

    Scorers can score as many batches as are available but should not exceed 48 hours in a work week (Sunday to Saturday).

    You will receive an e-mail from [email protected] on the first day of the scoring window. The e-mail will contain a link that will allow you to register for an account on the e-assessment scoring system. It will also include important dates by which you must register for your account, complete your training and start scoring. If you do not complete these steps by the dates specified, you will be withdrawn from the activity.

    If you do not see the e-mail, check your spam or junk folder (you can add this e-mail address—[email protected]—to your “safe senders” list). If you have not received the e-mail by noon on the first day of the scoring window, please call 1-888-444-4017.

    Your name in your EQAO profile must match the name in your profile on the OCT website. As EQAO’s database is linked with OCT’s, a different name will create communication errors between the two sites. You can try adding your middle name to the first-name field or the last-name field one at a time to see if this helps to rectify the error. Otherwise, please ensure that your name is the same in both profiles.

    If you cannot remember your password, click Forgot Password, and an e-mail will be sent to you with instructions on how to reset your password. If you no longer have access to the e-mail account on file with EQAO, please contact us at [email protected] or 1-888-327-7377.

    Some scorers, upon making changes to their EQAO profile, may find that a scoring opportunity is no longer available to them. This is a normal occurrence, as the automated system verifies that the details, qualifications and current employment status in an applicant’s EQAO profile match the requirements for the scoring position. It is therefore important that each scorer’s profile be maintained with accurate information regarding address, qualifications, current role in education, experience, etc.

    There are a limited number of scoring positions. As applicants accept offers to score, the scoring positions are filled quickly on a first-come, first-served basis. Sometimes further scoring positions are added or scoring positions can become available if scorers withdraw. Applicants should keep checking their EQAO profiles, as scoring positions can become available at any time.

    Qualified candidates will receive e-mails with offers to score. As e-mails may be stopped by firewalls or sent automatically to junk or spam folders, it is recommended that applicants check their EQAO profiles regularly for scoring offers. Applicants can add the e-mail addresses below to their “safe senders” list to avoid having the e-mail scoring invitations end up in a spam or junk folder. Applicants are also encouraged to check these folders periodically.

    EQAO e-mail addresses to add to your “safe senders” list:

    Please note that EQAO is unable to accept job applications or employment inquiries by e-mail or by telephone.

    Some scorers may have received one or more invitations to score, only to discover that the scoring opportunities are no longer available. This is because the scoring positions have been filled quickly. Applicants should keep checking their EQAO profiles, as scoring positions can become available at any time.

    Log in to your EQAO profile. All of the scoring opportunities that you have accepted are listed under “Status” on your profile dashboard page. For more information about each scoring opportunity, click Details beside each opportunity.

    This means you have qualified for more than one scoring position. You may accept as many of the scoring opportunities as you want, as long as the dates do not conflict. If the dates conflict, please select and accept only one offer. To accept an offer to score, click Accept/Decline Position beside the scoring position on your profile dashboard page; then click Accept and continue the process until you must click Confirm.

    Unfortunately, the task you have been offered cannot be changed.

    You must withdraw from your accepted scoring position immediately. Scoring with EQAO is considered employment, and EQAO relies on every scorer in order to provide timely results to schools, parents and the public. If you have accepted an offer to score for EQAO, you are expected to participate in the scoring activity. A scorer who accepts a scoring position and does not withdraw from it or does not participate will be considered a “no show” and may not be invited to participate in future EQAO events.

    Do not accept an invitation to score until you can commit to the scoring opportunity.

    Log in to your EQAO profile, and then locate the offer you wish to decline on your profile dashboard page. Next, click Details, and then click Withdraw. If you are not able to withdraw through your EQAO profile, please contact EQAO at [email protected] or 1-888-327-7377.

    You need to update your proof of enrolment in each year of your program. Once you receive your Ontario College of Teachers (OCT) certificate and your information is on the OCT website, you will need to update your current educator role and enter the OCT number in your EQAO profile. Ensure that the first name and last name in your EQAO profile are the same as the names on the OCT website.

    Your EQAO profile may not be up to date, or your qualifications and experience may not have met the requirements of the scoring position—or, simply, there may not be any more scoring opportunities available at the moment.

    The system updates in real time. This means that while schools are still administering the test, student responses are being captured and uploaded into the system. Batches can become available at any time during the administration window as students complete their test. You may check at your own convenience for additional available batches.
    Please refer to the Payment Guidelines for details on remuneration.
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