Frequently Asked Questions

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    Assessments of Reading, Writing and Mathematics, Primary and Junior Divisions

    Primary and Junior Divisions: Preparing for the Assessment Administration

    On direction from the Ministry of Education, the assessments are being made available to students who are learning in person. If students who are learning remotely wish to participate in the assessments, the board may plan for students to participate in person.

    The use of personal student devices must align with school and school board policies as well as with the technical requirements for the e-assessment system. 

    Primary and Junior Divisions: Reporting

    Student results will be available in the fall of 2023. An Individual Student Report will be generated for each student, and provincial, school board and school results will be available on EQAO’s public website.

    Grade 9 Assessment of Mathematics

    Grade 9: Preparing for the Assessment Administration

    On direction of the Ministry of Education, the assessment is being made available to students who are learning in person. Should students who are learning remotely wish to participate in the test, the board may plan for their participation in person.

    The use of personal student devices must align with school and school board policies as well as with the technical requirements for the e-assessment system.

    Grade 9: Reporting

    Teachers will have access to reports shortly after the results have been submitted. Principals are required to validate student information before the reports are made accessible.

    OSSLT

    OSSLT: General Questions

    The literacy graduation requirement has been restored beginning with students graduating in the 2022–2023 school year. Students graduating in 2022–2023 are required to meet the literacy graduation requirement. All students in Grades 10 and 11 and non-graduating students, including those who are learning remotely, must also work toward the literacy graduation requirement by participating in the OSSLT or completing the Ontario Secondary School Literacy Course (OSSLC).

    To provide maximum flexibility for students to acquire the literacy graduation requirement, particularly for students enrolled in remote learning, students can be enrolled in the OSSLC without having attempted the OSSLT in 2022–2023. As of the 2022–2023 school year, the eligibility criteria for the adjudication process for the literacy graduation requirement will revert to the policy outlined in Ontario Schools: Kindergarten to Grade 12: Policy and Program Requirements, 2016 (pp. 65–66).

    The online OSSLT will be administered between November 2 and December 7, 2022, and between March 1 and April 26, 2023. The test does not need to be administered to all students at the same time. It can be administered to small groups of students at different times and on different days. Schools have flexibility in determining when students complete the OSSLT within the administration window. The OSSLT can be administered by teachers in class to students using a variety of school devices that use Windows and/or Mac operating systems, including Macs, Chromebooks, desktops, laptops, iPads and Android tablets. The assessment consists of two sessions. Both sessions (Session A and Session B) can be completed one after the other, either back-to-back with a break in between, or on two different dates and times.

    All students will have access to a Practice Test to familiarize themselves with the overall appearance and features of the online OSSLT. Support materials are available for all students once they log in to the online OSSLT. A set of accessibility tools, located in the student toolbar, is available for every student taking the OSSLT and includes the following tools:

    • A help menu
    • A text-to-speech function that reads the text on the screen out loud
    • Zoom in and zoom out capabilities
    • A line reader that helps students focus on one line of text at a time
    • A high-contrast view
    • Annotation tools (highlighter, line, eraser) and rough notes

    All students will also have access to virtual breathing exercises, reminders of test-taking strategies and a minds-on activity to help them as they launch into the modernized OSSLT. School administrators and teachers can create a plan for any students who require the following:

    • Additional time
    • A quiet, individual and/or small group setting
    • Preferential seating
    • Prompts (for students who are off task)

    Accommodations for each student with special education needs must be consistent with assessment accommodations on the student’s Individual Education Plan (IEP) and can include, but are not limited to, the following:

    • Extended periodic supervised breaks
    • Sign language or an oral interpreter
    • A Unified English Braille version of the test with or without the audio version
    • Additional assistive technology
    • Verbatim scribing of answers

    The e-assessment system has a built-in text-to-speech function. The following is a list of third-party software that are also supported by the e-assessment platform:

    • Read&Write for Google Chrome
    • Dragon NaturallySpeaking
    • Kurzweil 3000
    • NVDA Screen Reader

    Provisions for English-language learners can include the following:

    • Extended periodic supervised breaks

    The following alternative formats of the test have been created for students with special education needs, including students with a visual impairment:

    • A Unified English Braille version of the test (contracted or uncontracted)
    • MP3s with audio descriptions
    • An alternative version of the test in the e-assessment system with audio descriptions

    Results will be released after the open-response questions have been scored. An Individual Student Report will be generated for students after the scoring of the test.

    The OSSLT Practice Test is available on the EQAO website. EQAO will be hosting a series of live webcasts for teachers, administrators, literacy leads and board IT staff to register.

    The EQAO Outreach team will also offer additional support to boards and schools. Please contact EQAO for additional information.

    OSSLT: Reporting

    Results will be released after the open-response questions have been scored. An Individual Student Report will be generated for each student after the scoring of the assessment.

    Scoring Activities

    The following terms are most commonly used:
    • Scoring Window: a specific period (with predefined start and end dates) during which the e-assessment scoring system is available for training and scoring.
    • Item: a question or task that appears on an assessment or test.
    • Response: a student’s response to an item on an assessment or test.
    • Training Module: material for the training session, which includes an introductory video, a scoring guide, training responses, a practice test and a qualifying test.
      • Practice Test: a test that scorers complete as part of the training module, used to prepare scorers for the qualifying test.
      • Qualifying Test: a test used to assess a scorer’s ability to score student responses accurately.
    • Batch: a predefined number of student responses to a test question. (Each batch is expected to take an average of one hour to score.)
      • Partial Batch: a batch that is partially scored, or a batch with a partial number of responses to be scored, which was automatically assigned by the system.
      • Rolling Batch: a set number of scored batches used to calculate the scorer’s average validity on those batches. (This average is used to compare against the minimum validity threshold.)
    • Expert Scorer: an experienced scorer with high validity.
    • Validity: the measure of a scorer’s accuracy assessed by examining the agreement between the scores assigned by the scorer and those assigned by expert scorers. The following indices are computed: percentage of exact agreement, percentage of exact-plus-adjacent agreement, percentage of adjacent-low agreement and percentage of adjacent-high agreement.
    • Adjacent: a difference of one score code between the score assigned to a certain response by the scorer and that assigned by the expert scorers.
      • Adjacent-low: the score assigned to a certain response by a scorer is one score code below the score assigned by the expert scorers.
      • Adjacent-high: the score assigned to a certain response by a scorer is one score code above the score given by the expert scorers.
    • Non-adjacent: the difference between the score assigned to a certain response by a scorer and that assigned by the expert scorers is greater than one score code.
    • Exact Agreement: the score assigned to a certain response by the scorer and the expert scorers is the same.
      • Cumulative Exact Validity Percentage: the total percentage of validity responses scored that match the score preassigned.
      • Cumulative Exact + Adjacent Validity Percentage: the percentage of validity responses scored that are either a match with the score given by the expert scorers or are one score code different (higher or lower).
    • Validity Response: a response that matches the anchors in the corresponding scoring guide.
    • Average Rolling Validity: the average validity achieved on a rolling batch. Average rolling validity is calculated and made available only when the pre-determined number of validity items are scored. (This average is used for comparison against the minimum validity threshold, which is required for scorers to be able to score).
    • Minimum Validity Threshold: the minimum average rolling validity required to continue to score without retraining.
    • Cumulative Validity Incentive Threshold: the minimum cumulative exact and cumulative exact + adjacent validity percentage required to receive incentive pay.

    Training and scoring will be self-directed through the e-assessment scoring system, which will be available 24 hours a day, seven days a week, except statutory holidays, during the scoring window. This means that if scorers meet the technical requirements and qualifications, they can score on their own time and from any location. All the resources required for training and scoring will be available in the e-assessment scoring system.

    Once scorers have completed their training and have passed the qualifying test on the e-assessment scoring system, they will be able to select batches, which they will have 24 hours to complete. A batch takes one hour on average to score.

    Scorers are not to select any batches unless they are able to score them in the 24-hour period. If a scorer completes the selected batches before the 24-hour period expires, the scorer can select one or more additional batches, for which a new 24 hours is allotted for completion.

    Online scoring is self-directed. Scorers do not need to score daily as long as they score a minimum of 10 batches per week during the entire scoring window and meet the minimum validity threshold. These requirements are outlined in the Confidentiality, Non-Disclosure and Employment Agreement for an EQAO Scorer (Online) or Committee Member (Online).

    If a scorer falls below the minimum validity threshold, the scorer will have the opportunity to retrain and pass another qualifying test. If successful, the scorer will be able to continue scoring. Otherwise, the scorer will be withdrawn from their current scoring assignment.

    Scorers can score as many batches as are available but should not exceed 48 hours in a work week (Sunday to Saturday).

    Scoring generally takes place during the latter stages of the administration windows of the Ontario Secondary School Literacy Test and the primary- and junior-division Assessments of Reading, Writing and Mathematics. Scoring invitations are generally sent to qualified candidates close to the start of the administration window.

    You will receive an e-mail from no-reply@eqao.vretta.com on the first day of the scoring window. The e-mail will contain a link that will allow you to register for an account on the e-assessment scoring system. It will also include important dates by which you must register for your account, complete your training and start scoring. Please refer to your EQAO confirmation letter for more information.

    Your name in your EQAO profile must match the name in your profile on the OCT website. If you change your name, you must ensure that you update your name with the OCT. Once the name change is reflected on the OCT website, the name will automatically be updated in your EQAO profile. As EQAO’s database is linked with OCT’s database, a different name will create communication errors between the two sites. If you have a middle name, you can try adding your middle name to the first-name field or the last-name field one at a time, which may rectify the error. Otherwise, please ensure that your name is the same in both profiles.

    If you cannot remember your password, click Forgot Password, and an e-mail will be sent to you with instructions on how to reset your password. If you no longer have access to the e-mail account on file with EQAO, please contact us at info@eqao.com or 1-888-327-7377.

    Some scorers, upon making changes to their EQAO profile, may find that a scoring opportunity is no longer available to them. This is a normal occurrence, as the automated system verifies that the details, qualifications and current employment status in an applicant’s EQAO profile match the requirements for the scoring position. It is therefore important that each scorer’s profile be maintained with accurate information regarding address, qualifications, current role in education, experience, etc.

    There are a limited number of scoring positions. As applicants accept offers to score, the scoring positions are filled quickly on a first-come, first-served basis. Sometimes further scoring positions are added or scoring positions can become available if scorers withdraw. Applicants are encouraged to check their EQAO profiles regularly, as scoring positions can become available at any time.

    Qualified candidates will receive e-mails with offers to score. As e-mails may be stopped by firewalls or sent automatically to junk or spam folders, it is recommended that applicants check their EQAO profiles regularly for scoring offers. Applicants can add the e-mail addresses below to their “safe senders” list to avoid having the e-mail scoring invitations end up in a spam or junk folder. Applicants are also encouraged to check these folders periodically.

    EQAO e-mail addresses to add to your “safe senders” list:

    Please note that EQAO is unable to accept job applications or employment inquiries by e-mail or by telephone.

    This means that a scoring opportunity was made available, but the position was filled as multiple applicants received an invitation for the same position. Applicants are encouraged to check their EQAO profiles regularly, as additional scoring positions can become available at any time.

    Log in to your EQAO profile. All of the scoring opportunities that you have accepted are listed under “Status” on your profile dashboard page. For more information about each scoring opportunity, click Details beside each opportunity.

    This means you have qualified for more than one scoring position. You may accept as many of the scoring opportunities as you would like, provided the dates are not conflicting. If the dates conflict, please select and accept only one offer. To accept an offer to score, click Accept/Decline Position beside the scoring position on your profile dashboard page; then click Accept and continue the process until you click Confirm.

    Unfortunately, the task you have been offered cannot be changed.

    You must withdraw from your accepted scoring position immediately. Scoring with EQAO is considered employment, and EQAO relies on every scorer in order to provide timely results to schools, parents and the public. If you have accepted an offer to score for EQAO, you are expected to participate in the scoring activity. A scorer who accepts a scoring position and does not withdraw from it or does not participate will be considered a “no show” and may not be invited to participate in future EQAO events.

    Do not accept an invitation to score until you can commit to the scoring opportunity.

    Log in to your EQAO profile, and locate the offer you wish to decline on your profile dashboard page. Next, click Details, and then click Withdraw. If you are not able to withdraw through your EQAO profile, please contact EQAO at info@eqao.com or 1-888-327-7377.

    You need to update your proof of enrolment in each year of your program. Once you receive your Ontario College of Teachers (OCT) certificate and your information is on the OCT website, you will need to update your current educator role and enter the OCT number in your EQAO profile. Ensure that the first name and last name in your EQAO profile matches those on the OCT website.

    Your EQAO profile may not be up to date, or your qualifications and experience may not have met the requirements of the scoring position—or, simply, there may not be any more scoring opportunities available at the moment.

    The system updates in real time. This means that while schools are still administering the test, student responses are being captured and uploaded into the system. If you are not able to claim batches for your current item(s), please press the Refresh button at the top of the item card to see if more responses have been made available. Batches can become available at any time during the administration window as students complete their test. You may check at your own convenience for additional available batches. Once all responses have been scored, EQAO will notify you that all the responses have been scored.

    A partially scored batch or a fully scored batch with a partial number of responses to be scored is pro-rated according to the percentage completed. For example, if you score a batch that contains only half the number of responses that are in a full batch, you will see 0.5 on your report.
    Please refer to the Payment Guidelines for details on remuneration.
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